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Freedom of Information

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The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) gives you the right to ask for access to general municipal government information. This Act applies to all municipalities, local agencies, boards and commissions, including school boards, public utilities, transit and police commissions, fire departments, and conservation authorities. MFIPPA determines what information is made available to the public and how it is made available.

The two main purposes of MFIPPA are:

  1. To provide the right of access to information held by institutions, subject to limited and specific exemptions.
  2. To protect the privacy of individuals with respect to their personal information held by government institutions.

You may request access to general records or personal information (information about yourself), or request a correction to personal information.

How to request access to information
Download an access request form from the Information and Privacy Commissioner of Ontario website and submit the completed form by email, or send an email that includes your name, full contact details, and a clear overview of your request. All requests should be forwarded to the attention of the Freedom of Information Coordinator at the details below.

Freedom of Information Coordinator
Grand River Conservation Authority
400 Clyde Rd. PO Box 729 
Cambridge, ON N1R 5W6

Email the FOI Coordinator
Paying for your request

A $5.00 application fee is required for all requests. You must submit your payment along with your request.

Payment can be made by any of the following options:

  • Cash, in person
  • Cheque payable to Grand River Conservation Authority
  • Credit card, phone or in person (AMEX and VisaDebit are not accepted)

If you are requesting information about yourself, your request is considered a 'personal information request'. All other requests for information, whether about a person other than yourself, or about a goverment program or activity, are considered 'general information requests'. Additional fees may apply to requests for general information.


Fee charges for information requests

Application Fee: $5.00 to be paid when submitting a request. The Application fee is mandatory and not subject to waiver.
Search Time: $7.50 per 15 minutes required to search and retrieve records. This does not include time to review files.
Record Preparation: $7.50 per 15 minutes required to prepare records for release. Preparation may include scanning or severing records.
Photocopies: $0.20 per page
USB Memory Stick: $10.00 for each USB

You may be asked to pay 50 percent of the estimated cost of the search and preparation prior to the work being done. The full amount is due at the time records are disclosed.
 Questions?

For information about GRCA's policies and procedures regarding information and privacy, please contact:

Freedom of Information Officer
519-621-2763 ext. 2317
Email the FOI Coordinator

You can also visit the Information and Privacy Commissioner of Ontario website to learn more about MFIPPA.
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